You have spotted a professional license or a master’s degree at the Université Polytechnique Hauts-de-France and you need to go through eCandidat to apply. The problem is that the platform does not forgive oversights: a poorly named document, an application sent after the campaign closes, and it’s over. This guide details the points that really block candidates in Valenciennes, with concrete steps to avoid wasting time.
eCandidat Valenciennes: who is concerned and who is not
Before creating an account, make sure you are using the right platform. This is the first source of error, and it costs many students weeks every year.
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eCandidat does not concern recent high school graduates. If you obtained your baccalaureate less than a year ago and are aiming for a first year of undergraduate studies, you must go through Parcoursup. For master’s 1, it is MonMaster that manages the majority of applications since the national reform.
So, who is eCandidat in Valenciennes for? For the following profiles:
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- Candidates for professional licenses or master’s 2, programs that are still managed directly by the university.
- Students returning to studies or changing fields, regardless of their level.
- External candidates to UPHF who wish to join a program in progress (license 2, license 3).
If you are still unsure, the first thing to do is to consult the application page of the UFR or department that interests you. The submission calendar varies from one program to another, and some campaigns remain open for only a few weeks. You can submit a file on eCandidat Valenciennes once you have confirmed that your program is indeed listed there.
Creating your eCandidat account without technical blockages
Creating an account on eCandidat follows the same logic in most universities, but a few technical details often cause issues.
The INE number, the first obstacle
The creation form asks for your INE number (or BEA), an eleven-character identifier assigned during your first registration in higher education or high school. You will find it on a baccalaureate transcript, a school certificate, or your student card.
Foreign candidates who have never been enrolled in France do not have an INE. The platform accounts for this case: just check the corresponding option when entering.
Password and account validation
The password requires a minimum of ten characters, with at least one uppercase letter, one lowercase letter, one digit, and one special character among @ # $ % ^ & + =. No spaces allowed.
After creation, you will receive a validation email. You have five days to click on the link, otherwise the account is deleted and you have to start all over again. Check your spam folder if nothing arrives in the following minutes.
Filling in your background before applying
Once logged in, the platform asks you to complete several tabs: personal information, address, educational background (baccalaureate and subsequent degrees), professional experiences. Everything must be filled in before you can select a program.
Take the time to accurately enter each degree title and year of attainment. This information is visible to the educational committee that will review your file.
Supporting documents on eCandidat: errors that lead to a rejected file
This is the step where the majority of applications derail. Not because of academic level, but because of poorly prepared files.
Each program defines its own list of required documents. You will discover it after selecting the program in the applications tab. The list may include transcripts, a cover letter, a CV, a copy of your diploma, and sometimes an additional form to fill out online.
Scan each document as a PDF, one file per requested item. Photos taken with a phone are accepted if converted to PDF and remain readable. Be careful about file size: the platform often imposes a limit per file. If your transcript has multiple pages, combine them into a single PDF rather than sending several separate files.
A common pitfall concerns the additional form. Some programs require you to fill out an online questionnaire, then export the responses as a PDF to attach as supporting documentation. If you forget this step, your file remains incomplete and will not be reviewed.
Submission and tracking of the application file in Valenciennes
Once all documents are submitted, the platform offers to transmit your application. This action is distinct from simple registration: as long as you have not clicked on “Transmit,” the educational committee does not see your file.
After transmission, your application goes through several statuses visible in your candidate space:
- “Received” means that the university has received your file, but has not yet reviewed it.
- “Complete” confirms that all documents are validated by the student services.
- “Favorable opinion” or “Unfavorable opinion” indicates the decision of the educational committee.
- “Awaiting confirmation” asks you to accept or decline the offer within a specified timeframe.
Confirm your application within the allotted time, otherwise your place is automatically released. Withdrawal is also possible at this stage if you have received a positive response elsewhere.
Monitor your eCandidat messaging
The platform sends email notifications for each status change. Check your candidate space regularly as some messages may arrive late or end up in spam.
If a technical problem occurs (document rejected, account blocked), contact the student services of the relevant component at UPHF directly. Response times vary, so do not let a blockage linger until the end of the campaign.
The submission calendar on eCandidat in Valenciennes depends on each program. Check the opening and closing dates as soon as the program catalog is updated, usually at the beginning of the calendar year. A well-prepared file in advance, with all documents digitized and the academic background entered, can be submitted in less than half an hour on the day.